Organizer Notes / creativecodingmeetup


↓ the follow checklist was generated by gpt-3.5-turbo

  • Define the purpose and goals of the meetup
  • Identify potential co-organizers and form a team — Recruited organizers from Facebook, Messenger group created
  • Choose a suitable date and time for the event — Potential date: 3 May evening
  • Select a suitable venue for the meetup — Potential venues: Bok teer, Muse space, True 5G Pro Hub, Cleverse HQ, BACC — Tentative venue: Cleverse
  • Set a budget for the event and identify potential sponsors or partners — Sponsored by Cleverse
  • Create a simple event website or landing page with all the necessary information
  • Launch a call for proposals (CFP) for speaker submissions — CFP form
  • Promote the CFP through social media, email newsletters, and relevant online communities — CFP announcement
  • Review and select the best proposals based on relevance, quality, and diversity
  • Contact the selected speakers and confirm their participation
  • Develop a schedule for the meetup, including speaker sessions, networking breaks, and any additional activities
  • Promote the event through social media, email newsletters, and relevant online communities
  • Set up a registration system for attendees — Set up Eventpop
  • Communicate with attendees about the event details, schedule, and any updates

A/V setup


CleanShot 2023-04-23 at 01 36 28



A/V setup tldraw

Key learnings

  • Digital mixers (through PC, ATEM, TV, …) introduce latency which may be unacceptable for latency-sensitive demos. We probably need a portable mixer hardware.
  • Forgot to add a “timer screen” despite multiple spare laptops. Next time, when listing roles, do not forget a “timekeeper.”
  • Action items
    • Buy a mixer.
    • Communicate and confirm with speakers about the talk duration more early on in the process.
    • Make sure there is a “time-keeper” role when planning for the day.
    • Put up a timer screen.


  • Chayapatr Archiwaranguprok
  • Dechapon Tongmak
  • Jarupong Pajakgo
  • Kharaya Ponprayoonchai
  • Phoomparin Mano
  • Phumrapee Limpianchop
  • Popo Thitiporn
  • Thai Pangsakulyanont
  • Wasawat Somno
  • Wasit Jingjit



EDIT 4 May 2023 / @dtinth