Collaboration Tools

Here are the tools we use for effective team communication and knowledge management:

• Outline - Internal wiki for team documentation
• Wiki - Public knowledge base
• Rallly - Meeting and event scheduling
• Grist - Data organization and management
• Working Groups - Team organization system

Outline

• Internal wiki powered by Outline with single sign-on via Creatorsgarten accounts
• Team members can simply log in with their Creatorsgarten.org accounts and be automatically added to the team workspace
• Team members can be invited to collaborate inside Outline effortlessly without having to ask for email addresses
• Similar to Notion in functionality
• Used for:
  • Private notes
  • Meeting notes
  • Internal documents
  • Sponsor information that needs to be shared externally
• Features real-time collaboration
• To access, go to your Dashboard then select Outline

Wiki

• Our public knowledge base that follows the public by default principle
• Powered by Contentsgarten, our custom wiki engine
• Used for long-term storage of event information
• We document:
  • Event details and agendas
  • Feedback from attendees
  • Media coverage
  • Public organizer notes
  • FAQ pages
  • Post-event documentation
• To access, go to Wiki section

Rallly

• Scheduling tool for team coordination powered by Rallly
• Used to create polls to find the best date and time for all participants
• Helps simplify the process of scheduling meetings and events
• To access, go to your Dashboard then select Rallly

Grist

• Spreadsheet-like database powered by Grist for storing event information in tabular format
• Provides a simple API to access the data
• See the Grist page for more details
• To access, go to your Dashboard then select Grist
  • Note that when you first sign in to Grist, you will not have any access until you get invited into a workspace
  • Check out the Grist page for how to request access

We use Grist in multiple ways:

• As a database to track financial information and sponsorships
• To store project submissions, team information, and leaderboards for hackathons
• As a backend database for custom web applications that integrate with Authgarten
• Allows participants to sign in and interact with event data
• We also use it to track our Inventory of equipment and assets

Working Groups

• A system to maintain a directory of people involved in organizing an event
• Provides a centralized system for member information and collaboration
• Makes it easier to coordinate tasks and access resources
• When a team member joins a working group, they share email addresses they use for various services (e.g., Figma, Google account)
• This makes sharing files via Google Drive, calendar invites via Google Calendar, or designs/FigJams in Figma much easier - we know exactly which email to use
• Can be either:
  • Event-specific working groups (temporary teams for specific events)
  • Initiative-based working groups (ongoing teams providing specific services)
• Helps with information centralization, access management, and defining responsibilities
• See the WorkingGroups page for more details

Event Promotion

Tools that help us promote and manage our events:

• Thai Tech Calendar - Public calendar for tech events
• Social Media Accounts - Event marketing
• Eventpop - Registration and ticketing
• Eventpop Check-in App - On-site attendee management

Thai Tech Calendar

• A public calendar open to anyone, inside and outside Creatorsgarten
• We mark tentative events as [TBC] to let other organizers know we intend to host an event
• Helps with coordination across the tech community
• See the ThaiTechCalendar page for more details

Social Media Accounts

• For event promotion, we grant access to our social media accounts to team members in charge of PR
• Follows our decentralized approach to event organization
• See DigitalPresence for more details

Eventpop

• Our primary event registration and ticketing platform powered by Eventpop
• The person in charge of event registration is given access to the Creatorsgarten Eventpop organization
• Organizers can create events, ticket types, and manage registrations
• See our TicketingTips page for best practices on reducing no-show rates and effectively managing free event registrations

Eventpop Check-in App

• Mobile application by Eventpop used by staff to check in attendees on the day of the event
• Streamlines the registration process

Developer Platform

Technical systems that power our custom event applications:

• Authgarten - Authentication system

Authgarten

• Our central authentication system that implements the OpenID Connect protocol
• Event organizers can use Authgarten to:
  • Authenticate Creatorsgarten members in event-specific applications
  • Access additional user information with proper consent (like email or ticket information)
  • Easily integrate with frameworks like Next.js and Express
• Particularly useful when building custom event platforms that need to verify attendee status or collect project submissions
• See the Authgarten page for detailed integration instructions