Important links

• Outline collection
• Figma team project

Brainstorming

• Theme
• Full name of the event
• Sponsorship proposal
• Budget
• Tentative dates
  • July 26-27
    • Concerns about long weekend (family/hometown commitments)

Activity Log

Date	Activity
2025-04-19	Kick off, Messenger group created
2025-04-20	Recruited more organizers, 18 people in Messenger group
2025-05-03	In-person kick off meeting, venue survey

Task List

Branding & Identity

• Decide on event name and branding (CI)
  • Output: Event name, branding guidelines
• Design new Facebook profile picture and cover photo (teaser)
  • Output: Profile picture and cover photo files ready for upload

Venue & Capacity

• Research and shortlist potential venues
  • Output: List of venue options with capacities and costs
• Decide on final venue
  • Output: Confirmed venue booking

Sponsorship

• Create sponsorship proposal (text + graphics)
  • Output: Sponsorship proposal document and supporting graphics
• Define sponsorship tiers (corporate, individual, etc.)
  • Output: Sponsorship tier structure
• Launch call for sponsors
  • Output: Public call for sponsors post (text + graphics)

Budgeting

• Estimate minimum viable budget
  • Output: Budget breakdown for essential expenses
• Estimate budget for upgrades (overnight, meals, swag)
  • Output: Budget breakdown for optional upgrades
• Match budget to venue options
  • Output: Comparison table of venues vs. budget

Ticketing

• Decide on total number of tickets
  • Output: Final ticket count
• Plan ticket release batches and campaigns
  • Output: Ticket release schedule
• Distribute ticket codes to staff
  • Output: Ticket codes and distribution plan