📒 Organizer Notes / sht9

Important links

Brainstorming

  • Theme
  • Full name of the event
  • Sponsorship proposal
  • Budget
  • Tentative dates
    • July 26-27
      • Concerns about long weekend (family/hometown commitments)

Activity Log

DateActivity
2025-04-19Kick off, Messenger group created
2025-04-20Recruited more organizers, 18 people in Messenger group
2025-05-03In-person kick off meeting, venue survey
2025-05-08Planning for branding setup, teaser, and sponsor/venue calls; discussion on CI process
2025-05-12Design due date confirmed for May 17th
2025-06-07Sponsorship proposals being worked on
2025-06-10Public call for venue recommendations on Facebook
2025-06-16Official promotion image for "Stupido Hackettino" shared on Facebook
2025-06-20Got venue
2025-07-07Venue deposit transferred to secure the venue
2025-07-07Online sync meeting
2025-07-07Event published on Eventpop
2025-07-08Early bird tickets released
2025-07-09Team application opened
2025-07-10Challenge rounds started
2025-07-18Team and individual application evaluation
2025-07-19Website published
2025-07-21Challenge rounds ended (unused unlock codes used for late bird tickets)
2025-07-22Late bird tickets released
2025-07-22Fabric DTF ordered
2025-07-23Online sync meeting - pre-event planning
2025-07-23 yokpapatsiri and dtinth bought prizes from Fortune Town
2025-07-24Blank T-shirts for staff ordered (to be screened at the event)
2025-07-24 khxmjsrx bought prizes from สำเพ็ง
2025-07-25Name tags ordered
2025-07-25Equipment and prizes transported to venue early, additional equipment purchased from OfficeMate
2025-07-26Khong, Uddy, siravijbb bought prizes from centralwOrld
2025-07-26Day 1 - Event opening, ice breaking, team formation, and hacking begins
2025-07-27Day 2 - Final hacking, pitching sessions, and awards ceremony
2025-07-28Team list and event staff list published on website
2025-07-29Financial reconciliation completed and statement of activities published
2025-08-04Behind the Scenes section added to website with links to background content

Financials

SourceAmount
From Previous Event1648.11
Corporate Sponsors118444.44
Individual Sponsors5617.33
Post-Event Donations2191
Forfeited Deposit1800
Total Income129700.88
CategoryAmount
Venue & Accommodation54656.02
Food & Beverages33392
Prize23645.68
Swag8363
Props2089
Parking2020
Ticketing Platform1230
Equipment1018
Transportation909.6
Total Expenses127323.3

Metadata

UPDATED 4 August 2025
HISTORY GitHub