Wiki → Organizer Notes / hacktoberfest2019
Contents
Metadata
| UPDATED | 12 August 2024 |
| HISTORY | GitHub |
The following notes are extracted from our Invision Freehand whiteboard. At that time, our board looked like this:
We used Facebook Group, Facebook Messenger, and Freehand. Most of the contents are out-of-date, as we communicate in other channels but didn't update the board. However, it has been archived here for posterity.
Proposal
We have multiple developers community group, mostly disjoint, for example:
- Students group: YCC, YCI, NoobProgrammer
- Professional developers: BigBears.io, Thai Programmer
- Specific interest group: Katinrun (Blockchain)
- Diversity groups: Girls Who Dev, Women Who Code Thailand
Let's put many communities in the same venue and contribute to open source together! Each community may has different objectives and interests and may come up with different activities. For example:
- Have people find issues and submit PRs to open source projects
- Have people team up and create an open source app.
- Encouraging and teaching people to contributing to open source.
- Teaching people how to contribute to open source.
- Teaching people basic Git skills.
- Making friends with likemind people, networking.
We are simply putting them in the same room so that we can do more together. More people to mingle. More diverse activities.
Co-organizing communities list
Notes from NoobProgrammer Thailand Community Meeting
Task board (outdated)
Calendar
Open issues (outdated)
- Single venue or multiple venue?
- Weekday or weekend?
- What date?
- When should we have the event?
Situation
- We have 16 communities interested in helping make this event. I can't believe my eyes! So amazed. Really awesome.
- We have 2 potential venue sponsors. WeWork can hold 70–100 people, while ThoughtWorks can hold 100 people.
- In 2017, 100+ people said "Interested" to "CodeClub: Hacktoberfest" event.
- I originally intended to hold a single event with all participating communities mingle. However I worry that too few people per community will be able to join.
| Choice | Single event | Multiple events Same day | Multiple events Multiple day |
|---|---|---|---|
| (+) Everyone mingles | (-) Have to figure out how to separate the event | (-) Have to figure out how to separate the event | |
| (+) Single date to decide | (+) Single date to decide | (-) Have to figure out multiple dates (+) But once event is split, each event can decide on its own. | |
| (-) Only < 100 people can join (+) Don't have to choose (-) Less choice | (+) More people can join (-) People can go to only 1 event (+) More venue choice | (+) More people can join (+) People can join multiple events | |
| Potential way to distribute members: - 3 tickets per community = 48 tickets to distribute to community members - 22 general tickets for anyone to join - 20–30 tickets for organizing team, resulting in 90–100 people total. |
Event list
| WeLearn | ThoughtWorks | Agoda |
|---|---|---|
| - Location: Chid Lom BTS - Can fit 70-100 people - Has a big working area - Has an area for doing workshops Parking availability? Availability on weekdays/weekends? Opening hours (open-close)? Associated costs (e.g. air conditioning, housekeeping)? | - Location: Rama 9 MRT - Can host 100 people and has event space - Has 25 monitors for Pair programming - Has 4 Meeting room - Has video conference - Have a TVs and Projector & Speaker - 2 movable TVs - Event space has speakers and projectors, so can run a workshop. - Has parking (not free) Availability on weekdays/weekends? Opening hours (open-close)? Associated costs | - Location: The offices at centralWorld (Chid Lom BTS) - Can fit 140 people for seminar or 70 people for group workshop - Can use mall's parking (not free) Availability on weekdays/weekends? Opening hours (open-close)? Associated costs (e.g. air conditioning, housekeeping)? |
| Date | Title | Venue, How many people | Details (Objective, activities, target) |
|---|---|---|---|
| Saturday, 19th | Hacktoberfest Open Hack Day | TBD, around 100 people. | - Want to unite multiple communities in the same event. - Hackfest + Sessions and workshop contributed by communities. |
| TBA (~EoM) | Bangkok.rb meetup | Nimble, 10-20 people | - Networking - Session about contributing to OSS |
Agenda planning
Venue information
- The workspace can hold about 100 people. There are 10 tables.
- Event area
- 25 monitors
- I might want to scatter some monitors around the work/event space. The goal is to make it easy for other people to see what you’re working on.
Ways you can help
Here are some ways you can help to make this event more awesome!
- Help us distribute tickets
- In many free events, a lot of event tickets run out in just a few seconds after opening, and that sucks. So I'm thinking about distributing a portion of tickets through various communities, so that people who missed the chance to get a ticket from the event page can grab a ticket from the developer group they are in. Also to increase the diversity of communities.
- Providing a short session/workshop
- Maybe you can talk briefly about what your community/organization does, and showcase some of your open source projects that are looking for contributors.
- Providing mentoring (in general or about some topics)
- Helping out developers and beginners in the event with technical issues and help them create and submit their first pull request.
- Giving a lot of encouragement!
- Providing snacks/drinks/food
- Help us run an after party
- Another kind of contribution?
Metadata
| UPDATED | 12 August 2024 |
| HISTORY | GitHub |